When starting to use multiple sites within Databridge, there are a handful of administration tasks to consider:

TABLE OF CONTENTS

• Managing Permissions
  • Copying Security Groups
  • Master Groups
• Managing Site Access
  • Via Staff Record
  • In Bulk Via Functions
• Assigning Students to a Site

Managing Permissions

Each of your multiple sites within Databridge will have it's own security groups with their own permissions. When setting up a new site, you will need to ensure that these security groups are set up.

For more information on setting up permissions please see the following guides HERE: 

Copying Security Groups

1. After navigating to Security > Permissions, you can change between the security groups for each site using the dropdown menu in the top left.

2. As a starting point, you may want to copy across security groups from your previous site to use as a starting point. First, click the Notepad Icon of the group you wish to copy, then click Options. 

3. Click Copy Group

4. Give the Security Group a name within the Title textbox, select the site it will be copied to using the Site dropdown menu, then click Save.

This new security group will now appear when selecting the chosen site as per Step 1.

Master Groups

1. Using Master Group is a way of synchronising Security Groups across multiple sites. Master Groups make it easier to manage Security Groups that have the same the functionality in each site.

When you make a change to a Security Group in a master group collection, you will be asked if you want to synchronise this group to the other groups in the Master Group collection.

To create a new Master Group, navigate to Security > Permissions then click the Notepad icon for one of the security groups that will be added. (To add a Security Group to an existing master group, skip to Step 4)

2. Click Options >Create New Master Group.

3. Use the dropdown to choose whether you want to pull through the Security Groups from all sites with the same name (For example, you may have Teachers as a security group in all sites) then click Create.

4. To edit, or add to an existing Master Group, click Options > View Master Groups.

5. This screen will display any existing Master Groups. 

• Clicking the Trash Icon allows you to delete a Master Group
• Clicking the Pencil Icon allows you to rename a Master Group

6. To add or remove security groups from a Master Group, click the Notepad Icon next to the master group you are editing. This will populate the right hand side of the screen with the security groups within the Master Group.

7. To add a security group, click the blue Add Security Group button.

8. Select the relevant Security Group from the dropdown menu, then click Add.

9. The newly added security group now appears in the list as shown below. To remove a security group from a Master Group, click the Trash Icon from this list.

Managing Site Access

The relevant staff will need to be given access to the new site. This can be done on an individual basis from their staff record, or in bulk via Functions. 

Via Staff Record

1. Navigate to Staff > List > *Staff Name* > View Staff

2. Navigate to the Security Tab

3. Within the Sites area, you can see what access Staff have across the different sites. Next to each Site there are the following check boxes:

• Part of Site: Ticking this will have the Staff member appear within Staff > List when logged into the corresponding site.
• Access to Site: Ticking this is required for Staff to be able to log into the corresponding Site.
• SSO Login: Ticking this box determines which site the user will be logged into when using Single Sign On.

To edit existing site access, click the Notepad Icon, or to add access information for an additional site, click Add Site. Both options will open the same window.

4. Select the site from the dropdown menu across the top, and tick the relevant checkboxes for the user. Then click Save.

In Bulk Via Functions

1. Navigate to Security > Functions > Bulk Set Site Access. 

2. Select the desired site from the dropdown list. This will then display a list of all staff who do not currently have access to that site. Click the Checkboxes next to the member(s) of staff you are giving access to, then click Set. 

This will give all selected staff Part of Site and Access to Site if either are missing.

Assigning Students to a Site

Similarly to staff, students may also need to be assigned to a new site.

1. Navigate to a Student Record via Student > Find Student > *Student Name > View Student.

2. Navigate to the Internal tab. 

3. To edit the Existing site, click the relevant Notepad Icon within Site Information, or to add new site information click Add Student to Site. Both options will load the same window.

4. Fill in the relevant information, namely selecting the correct site from the Site dropdown menu, then click Save.