Creating an Event Log in Databridge

1. The first step to create a new Event Log within Databridge is to add the Title within Standard Values. To do this, navigate to Administration > Standard Values > Student Values (these may be labelled differently as Student is a customizable label within System Labels) Event Log Categories. 

2. Clicking Event Log Categories will open a pop-up window where any of your already made Event Log Categories will appear. To add a new Category, click the blue Add Value button. 

3. Clicking Add Value will open a pop-up window where you can type in your new Title. In this instance I will be creating a Student Accident/Illness form. Once you have added your title hit the green Save button. 

4. You can now close the Settings pop-up window and navigate to Event Log > Category Setup. 

5. Clicking Category Setup will load the page below. 

6. Using the Select Category dropdown, click your new Title from the list. 

7. Once you have selected your Title, in this instance the Student Accident/Illness Form, you can then click the View Settings button. 

8. Clicking the View Settings button will load the page where you can now build the format of your new form.

9. Before you start adding sections to your form, you can first set the Defaults. This can be done by navigating to File > Change Defaults. 

10. Clicking Change Defaults will load a pop-up window where you can amend these details. In the instance of this Student Accident/Illness form for example, I can de-select the Show Duration checkbox but add Show Body Map. When happy, click the blue Update button. 

11. Clicking Update will take you back to the setup page. To start building your form, click the Add Section button. 

12. Clicking Add Section will open a pop-up window where you can add a title for this section of the form. In this example I will name this section Accident/Illness, then click OK. 

13. Your new section is now visible on the page. If you ever need to re-label a section, simply click on the title of the section, and the pop-up window will reappear allowing you to rename. 

14. To start populating this section, click the Add Field button. 

15. Clicking the Add Field button will open a pop-up window where you can add a title for this field. In this example I am going to set this field as Accident or Illness, then click OK. 

16. The new Field now appears within the section. To change the format of this field, click the Spanner Icon. 

17. Clicking the Spanner Icon will open a pop-up window where your Field Options are listed. In this field, I want to record whether this form is being used to report an Accident or an Illness. To do so, I am going to change my Field Type to Dropdown. To then add these 2 options, click Change Options. 

18. Clicking Change Options opens a pop-up window. Click Add Item to add one of your options. 

19. A pop-up window will open where you can add your text. In this example I am going to add Accident, then click OK.

19.1. This option will now show in the Edit Items window. 

20. To add the Illness option, I repeat the process of Add Item > type the Title > Ok, and now both options appear in the list. Click Update to save. 

21. Clicking Update will take you back to the Field Options page. As this is an important part of the form, to ensure that it is always filled out, click the Required? Checkbox. This means the form cannot be saved without this field being answered. 

22. When your Options have been added, and Required? selected, click Update again to be taken back to the Form setup. 

22.1 Your first field now appears within your first section, where you can see the dropdown options. 

23. It is important when working on your Event Log Category setup that you remember to save your work periodically, using the green Save Changes button at the top of the page. 

24. Whilst building your form, you can preview what it will look like when live at any point. To do so, navigate to File > Preview (Save First!). 

25. Clicking Preview (Save First!) will open a new tab on your browser. Here you can view the Defaults we set earlier, and the form so far. 

26. Navigating back to your setup tab, you can carry on adding further Sections and Fields. For this example, I am going to add a new Section labelled Accident. Add Section > add text > OK. 

27. I am then going to add a new field labelled Accident, that I will be setting to Dropdown (multi-select) with multiple options listed. Add Field > add text > Ok > Spanner icon > Field Type: Dropdown (multi-select) > Change Options > Add Item > add text > OK > and repeat to add all the options you wish, before clicking Update. 

28. As this section is labelled Accident, we only need it to show if Accident is selected in the Accident/Illness Section. Within the Accident section you will find a Visibility button. 

29. Clicking Visibility will open a pop-up window. Here we can tell this section that we only want it to appear if Accident is selected in the Accident or Illness field. To do so, set the Data Type as Dropdown, check the Show? Box, set the If? to Accident or Illness, and set Is as Accident and then click Update. 

30. Now when you Save Changes and navigate to File > Preview (Save First!). You will notice that the Accident Section doesn’t appear…

30.1. … unless you set the Accident or Illness field to Accident.

30.2. You can then repeat the process above to add an Illness Section and make it only visible when Illness is selected in the Accident or Illness field. 

30.3. The Illness section doesn’t appear unless selected. 

31. You can continue to add as many Sections and Fields to your form as you wish. Below is an example of a completed Student Accident/Illness Form. 

32. To add your body map when on your form, click the Add Neutral Body Map button, and it will load. Hovering over the body will highlight it red and clicking that section will save it as red. You can click multiple areas on the body. Any comments can be added to the Body Map Notes at the bottom of the Body Map section.