How to Bulk Edit Sessions

1. Bulk editing sessions is useful for making changes to a session that will span across multiple weeks. This includes things such as changing the Staff, Students, Location, and even Subject. 

Firstly select Sessions > Session Manager.

2. Use the filters at the top of the Session Manager screen to find the session you want to edit within the list below. Once you have found the correct session, select Actions within it's box, then Bulk Edit.

3. First, you will be prompted as to whether you want to send a notification to the session Leader of the change. Select Yes or No and this will close automatically. Selecting Yes will send the session leader an email and a message within Databridge.

4. It is important to remember to select when you want the changes to take place. Clicking on the blue Days box, will expand into a checkbox for the days of the week; Select the days you want the changes to apply to. Similarly you need to change the dates in the From and To boxes to apply a date range for the changes; For example you may want these changes to apply until the end of the current term. 

5. Scrolling down will show the changes that can be made to the sessions; These are separated into tabs.

Within the Session Details you change things like the session subject, location and time using the corresponding dropdown menus e.g. Make any changes needed using the dropdown menus then click Apply Changes to All Sessions In Range. Alternatively select one of the other tabs to make changes in those areas.

5.1. The Staff tab allows you to change the staff in the session, as well as their start time (For example if a staff member will be starting 10 minutes into the session).

The staff list shown will automatically show staff not in the session. To add staff, click the Arrow next to their name(s) to drag them to the other side. If you want to manually change the time they start, click the Clock Icon, then Add / Update Selected Staff to make these changes.

5.2 .If you are wanting to remove staff from the session, click the Show Staff Currently in Session Checkbox, click the arrow next to their name, and click Delete Selected Staff.

5.3. The Students tab works in the same way as the Staff Tab for Adding and Removing Students (See 5.1 & 5.2) , but has additional filters to help you find them faster.

5.4. The 1:1 tab is for allocating or changing the 1:1 student that the staff are assigned to. The tab will show a list of the staff scheduled for the session. Clicking the dropdown menu will display the Students assigned to the session. Click a student name and Update 1:1 to make this change.

6. When you make a change, you will be taken to the Confirmation tab. This will show a list of sessions that the change will apply to, based on the date filters from earlier. If you want to make an exception to the change, uncheck a session within the Update column. Once ready, select Check for Clashes to ensure that no staff, students or rooms are being double-booked. 

Finally click the blue button in the bottom left - The text here will differ based on the change being made, such as Add Staff to Sessions, or Update 1:1 Assigning.