Security Functions

This article lists various functions for security. All functions can be found in Security -> Functions on the left hand navigation menu.

TABLE OF CONTENTS

• Bulk force password reset on next login
• Bulk set Two Factor Authentication for Staff
• Bulk limit Staff to certain Students
• Bulk unlock User accounts
• Bulk set Site Access
• List or permissions by User
• Set Groups to show when Creating Event Log Actions

Bulk force password reset on next login

This allows you to bulk select Staff to change their password on next log in. Once complete a notification will appear in the Alerts menu at the top. 

Using the Generate new random password and email? option will send an email to staff with a randomly generated password, this is useful if they have forgotten their password or you are setting up first time users. 

Once your chosen staff and options have been selected, press Reset to complete.

Bulk set Two Factor Authentication for Staff

This allows you to bulk set up Two Factor Authentication for each staff member selected. Once complete a notification will appear in the Alerts menu at the top. 

Once your chosen staff have been selected, press Setup to complete. 

The staff member will then receive an email to set up Two Factor Authentication on an Authenticator app.

Information
Two Factor Authentication is used to add an additional layer of security when logging in. Turning this on means a user needs to use a time limited code as well as their password to login.

Bulk limit Staff to certain Students

This allows you to bulk select which students staff are limited to and will notify you in the Alerts menu at the top once complete. 

Once your chosen students and staff have been selected, press Save to complete. 

Staff limited to certain students will not be able to access information for any other students.

Bulk unlock User accounts

This allows you to unlock staff user accounts from a list of those currently locked. 

Once the chosen user accounts have been selected, press Unlock to complete.

Bulk set Site Access

This allows you to bulk set which sites the selected staff are able to access. Once complete a notification will appear in the Alerts menu at the top. 

Select your staff and site, then press Reset to complete.

List or permissions by User

This area will list the security permissions staff have or haven't been granted. 

You can change the staff and site from the options on the right. The Display Granted Only option will only show the permissions the selected user has been granted.

Set Groups to show when Creating Event Log Actions

This allows you to select which security groups show when adding actions on event logs. If none are selected, no groups will show. 

Select the security groups you want to show, then press Save to complete.