Setting Up Individual Risk Assessments

1. Before Risk Assessments can be added to a learner, the categories and risks must first be created. First, click Administration > Standard Values. 

2. Within the Educational Management Values box, select Individual Risk Assessments.

3. This screen will display any existing Risk Assessment types that have already been created. To create a new Risk Assessment, click Add New Risk Assessment.

4. Click the top left box that says New Risk Assessment Setup and change the text here to the name of the risk assessment category that the upcoming risks will fall under, e.g. 'Bus Travel'. The remaining boxes across the top will be the names of the fields within each risk assessment - These are commonly left as Risk and Existing Control Measures. 

To add additional fields into the risk assessment, add text to the empty boxes across the top row, and these will become the titles of the text boxes within the risk assessments. 

The second screenshot here is for reference and shows how this will look once applied to a Student Record.

5. To add individual risks, click Add Details on the right and this will create an additional row. In the left column, give the risk a name. an example here could be 'Learner removing seatbelt'. 

Any text added under the Risk or Existing Control Measures column will be the text that displays in their relevant text boxes. These can be left blank, so they will be filled in individually for each learner, or holding text can be put here to appear on all learners the risk assessment is applied to. Note - This can still be edited on an individual basis. 

Repeat this process to add multiple risks within the category, finishing with something like the screenshot below.

6. If you want to lock any of these fields so they cannot be altered by staff, Click Modify Details on the right and click on the relevant checkboxes to lock or unlock each individual field. You can also use the Arrow Buttons to change the order of the list. 

7. You have the option for risk assessments to display to likelihood and severity of a risk before and after the control measures are implemented. To adjust this, click Options on the right hand side, and toggle the button on or off.

• On (as per screenshot below) will show the scores both before and after control measures are implemented. 
• Off will only display the scores after control measures are implemented.

8. Once finished with this Category, click Save Risk Assessment and then Back To List to return to the page as per step 3 so this process can be repeated as needed.