Marking Session Attendance

You can mark session attendance from the session plan screen provided you have the correct permissions, by clicking on the Attendance button at the top of the screen. This will open a drop down with two options: Record Staff Attendance and Record Learner Attendance.

Info:
When viewing a session plan, whenever the Staff attendance, Learner attendance, or both attendances haven't been marked, a red tab will appear in the top right labelled 'Attendance not set' and will only disappear once all attendance has been recorded.

Recording Staff Attendance

Select the Staff option from the dropdown and this will bring up a window listing all staff in the session. You can set all unset values using the dropdown at the top, or apply attendance statuses to individuals by using the field next to their name. There is also a Notes field for additional information (some attendance statuses may require notes to be added).

Once all attendance statuses have been selected, click on the blue Save Attendance button.

Recording Learner Attendance

Select the Learner option from the dropdown and this will bring up a window listing all learners in the session. You can set all unset values using the dropdown at the top, or apply attendance statuses to individuals using the field next to their name. There is also a Notes field for additional information (some attendance statuses may require notes to be added). 

Note:
If an attendance status is recorded for a learner, and then changed to a different attendance status, you will be prompted to add a note to specify the reason for the change. Once saved this will automatically create an entry on the Attendance Tracking screen

Note:
Depending on your setup, some attendance statuses may require notes adding (Settings applied in Standard Values. If so, when a status is applied that does require notes, a pop up will appear allowing you to input notes for the learner

There are also two additional fields when recording learner attendance: Mins Late and Mins Att. These are to record more exact times for each learner's whereabouts and provide more in-depth information when reporting. 

If a learner is late to a session, input how many minutes they were late in the Mins Late field. 

In the Mins Att. field, input the total number of minutes that the learner attended the session for.

Click the blue Save Attendance button once finished.