In order to use the Event Log, you need to enter Categories. As well as simply adding the Category to Databridge, you can also setup further custom Sections/Fields and settings for each one.
Adding Categories
To start adding categories, navigate to Administration -> Standard Values -> Learner Values -> Event Log Categories. Click the Add Value button. Simply enter the value for the Category e.g. Accident, Incident, Safeguarding, Therapy Notes etc then press Save. This category is now immediately available for someone to record against in the Event Log.
Tip
We recommend checking how to edit Security for a Category so you can ensure data protection
You can add as many or as little fields as necessary for each section. To edit fields, use the tool icon next to the label. Make sure you click Save Changes after making any changes to Sections/Fields.
Section Options
The options for sections provide the following functions:
Option | Description |
---|---|
Add Field | Adds a new field to this section |
Move Up & Move Down | Moves this section up/down respectively |
Visibility | Allows a section to be hidden/visible, based on either a checkbox, dropdown or multi-select dropdown field in the form |
Security | Allows restriction of this section to selected security groups |
Reorder Fields | Lets you reorder the fields in this section |
Copy Section | Copies this section and adds it below |
Delete Selection | Deletes the whole section |
Field Options
In Field Options, when adding or editing a field you can configure the following options:
Option | Description |
---|---|
Field Type | Used to select what type of field this will be. This includes: Checkbox - Single tickbox Text - Single line textbox Multiline Text - Multiple lines textbox Dropdown - Configurable dropdown Dropdown (multi-select) - The same as the Dropdown but allows for more than one item to be selected Date - Date selector Time - Time selector Data Dropdown - Dropdown that lists according to data in Databridge e.g. Students, Staff, Locations, Subjects etc. Also includes medication Label - Direct text, useful for instructions instead of a field Yes/No - Simple radio yes/no option Target - Creates a button for selecting Targets for the Learner Image - Upload an image to display on the form, useful for charts/guidance staff may need for visual reference |
Width | Select the width of the page the field displays in. Options include: Full, Half, Quarter and Third |
Show Textbox | Shows a text box based on criteria set in the ‘Based On’ option |
Based On | Custom criteria for ‘Show Textbox’. For example, if the field type is checkbox, typing 'True' in here will show a textbox when the checkbox is ticked. If the field type is Dropdown, typing 'Other' will show a textbox if an option with that label was selected |
Required | Determines whether this field must be completed to save the event |
Bold? | Makes the field label bold |
Show in Notifications? | When ticked this field will be shown in the Event notifications sent out |
Bookmark | Lets you set a custom bookmark on this field for use in templates. Can also be done from bookmarks manager. See the Event Reporting Templates guide for more info |
Tooltip Text | Adds a custom tip that displays when you hover your cursor over the field label |
File Options
File options are found at the top left of the category setup screen. This contains the following options:
Option | Description |
---|---|
Preview (Save First!) | Allows you to preview the category to see how this would look in real time |
Reorder Sections | Allows you to reorder sections conveniently |
Change Defaults | Additional options to determine individual settings for this category. See the Category Default Settings for more information |
Select Global Values | Used to add global sections to your category from those in Event Log -> Global Setup. A global section/field is one that can span multiple categories |
Select Group Requires | This is used to define a group of fields where at least one of them must be selected/entered. For example if you have a list of checkboxes and at least one must be entered, you configure this here |
Select Status Restrictions | This area is used to define a list of Statuses that will not be shown for this category in the Status dropdown |
Export Template | Exports this category as a template for import on another Category or to share with another provider |
Import Template | Allows you to import a category template |
Clear Template | This will remove all sections and fields |
Category Default Settings
These options control the information/options that will appear when adding an event for this category. Some may show an additional section. This can be found/changed by going to File -> Change Defaults whilst editing a Category Setup.
Select Fields to Show
Option | Description |
---|---|
Show Body Map | Allows the ability to add Body Maps to the form using an interactive male/female body map. Can be used to display injury location or hold positions |
Show Details Box | Determines if the details box is displayed |
Show Student | Determines if the Student dropdown is displayed |
Show Staff | Determines if the Staff dropdown is displayed |
Show Location | Determines if the Location dropdown is displayed |
Show External | Determines if the option to select if this was externally reported and add extra information is displayed |
Show Others | Allows the ability to add Other Learners involved to the event. Used to create multiple Events whilst linking them together for reporting purposes |
Show Documents | Allows the ability to add/upload documents to the event |
Show Medication (From Student Record) | Pull through medication details from the Student record |
Show Duration | Determines if the Duration field is displayed |
Show Commentary | Allows the ability to add Chronological Commentary to the Event after an event has been saved |
Show Actions for Events | Allows the ability to add/set Actions for Staff/Groups related to the Event |
Show Sent to Area | Determines if the ‘Send Message to’ area is available. Recommended to be switched off for confidential categories such as Safeguarding |
Show Debrief | Adds option to select a debrief level |
Show Amount | Determines whether the Amount field is displayed. Generally used for weight, height and fluid recording |
Show Status | Determines if the Status field is displayed. You can amend the options for Status in Standard Values |
Show Medication (From Student record) | Determines if the Learner's medication is shown for this Event Log category |
Show Print | Determines if the Print option is displayed in the File Menu when viewing an Event |
Select Field Options
Option | Description |
---|---|
Details Prompt | Will prompt user for details to be entered if they have not |
Location prompt | Will prompt user for location to be selected if it has not |
Duration Prompt | Will prompt user for duration to be entered if it has not |
Amount Prompt | Will prompt user for amount to be entered if it has not |
Default Input Options
Option | Description |
---|---|
Details Default Text | Lets you enter what the default text will be in the Details box |
Amount to Update | Lets you select what amount will be updated when an amount is entered e.g. if select Weight, it will also update the Weight value on the Learner record. This is so you can have Categories such as Weight Recording, have individual Events but also update the individual Learner record each time |
Default Event Status | Lets you select a status the event will default to on this category |
Externally Reported | Lets you enter what the default text will be in the Externally Reported box |
Additional Category Option
Option | Description |
---|---|
Allow Auto-Save | When enabled, adding an event with this category will create temporary auto-saves at certain intervals. This is useful for large forms where the Staff may need to walk away and finish the Event later. If unfinished, they will be deleted after 48 hours |
Requires Sign Off | Anyone with the Event Log – Sign Off permission can sign off event logs. When an event log is signed off, it cannot be edited again |
Automatically Notify Event Creator of Changes | Will notify the original creator of the Event if changes are made to it |
Details Tagline/Instruction | What is written in this field can be used to explain what to use the details text box for. The text will appear under the details box |
Work Experience Related | When ticked, any time the chosen event category is recorded for a learner, an entry will be made on the Event Log Tab of their Work Experience |
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