Internal Tab

The internal tab is used to record internal information in relation to the Learner. There are eight sections under the Internal tab to group together related information. 

Site Information

This section lists the sites a Learner is a part of. These are crucial to ensure the Learner is found across the system as they reflect the Status and Start/End dates of the Learner. 

Note:
The Start and End dates specified here are only to denote the dates a Learner has joined/left your organisation

For sites a Learner is currently part of, you can edit the details using the pencil icon or remove them from the site using the trash icon respectively. 

To add a new Site the Learner will be part of, click the Add Student to Site button. By default, when adding a Learner a Site selection is required so there will be at least one existing entry. You should only need to add another entry if they are now part of another Site or if part of multiple Sites at once.

Tip
Regardless of how many Site entries a Learner has, only one can be marked as the Principal Site. The entry with this ticked is used when locating Learners status and dates by report screens and the ILR Manager.

Additional Departments

In this section you can add additional departments for the Learner. The main department is recorded in the Site Information section above. Add to this area only if they are within multiple Departments. 

Click Add Additional Departments, select the Department, Start Date and End Date, then save. 

You can add more departments to select from in Administration -> Standard Values -> General Values -> Departments.

Subject Levels

This section is used to record overall Subject Levels, along with any necessary notes for the Learner. 

To add a new entry, click Add Subject Level, select the relevant Subject, Level and Notes, then click on the Save button at the bottom of the modal. 

Additional subjects can be added to select from in Administration -> Standard Values -> General Values -> Subjects.

General Assessment

This area is used to record a General Assessment for the Learner. Whilst Databridge has Goals, Targets and Objectives, this area is used as a way to just record an individual score against a Category as a simple Assessment. For detailed Assessments against Targets we recommend using the Baseline Assessments. 

To add an Assessment click on the Add General Assessment button. Select the Category, Score, Term relevant and enter any necessary notes. For example, this may be 'Wellbeing', 'Amber', 'Term 1'. To finish, click on the blue Save button at the bottom of the modal. 

The View Chart button will show you a radar chart based on the General Assessments you've added here. This can be printed or downloaded in various formats using the button in the top right of the chart. 

By adding multiple entries for a Category, Score and Term will reflect in the chart to see any improvement in any of the Categories specified. 

The categories and scores are based on the Baseline Assessment scoring system and can be modified in Administration -> Standard Values under Education Management Values -> Integrated Baseline Scoring. 

The Term Dates can be modified in Administration -> Standard Values under Education Management Values -> Term Dates.

Other Information

You can use this section to list some other information for internal use.

* The Auto-Generated ID will assign an ID to a Learner upon creation, but may need to be enabled. To enable, navigate to Administration -> Policies -> System Policies -> Learner Policies and tick the Use Auto-Generate ID option?

Staff Links

This section lists the Learners staff links, such as their Tutor, Social Worker and up to 20 additional links that can be customised. Just click the pencil icon next to a staff link to select the relevant staff, then press update to complete.

To add more links and customise the labels, navigate to Administration -> Standard Values -> System Labels -> Learner tab and scroll down the list until you find the Staff Links. Here you can replace the default labels with something more relevant if required. If a label on a staff link is empty here, it will not display on the Learner record for selection. 

Additional Links

You can use this section to include additional Staff Links if there is more than one for the same type e.g. multiple Tutors. Click Add Additional Staff Link, select the Site, Link Type and Staff, then save.  

Dates

This section is used to record internal information for the planned start and end date, and also the funding end date for the Learner. Once you have entered the start and end date on their principal Site record, you no longer need these planned dates. 

The button underneath these dates indicates what year the Learner is at. It uses the planned or actual dates to calculate this. If you want to change this, click on the button and you can then specify an alternative date by which to calculate this.