Please find copied from ESFA latest R13 error guidance for those of you responsible for ILR: https://guidance.submit-learner-data.service.gov.uk/22-23/ilr/r13-guidance

R13 error guidance

Guidance for understanding the ILR and correcting data.

Prepare for R14 by correcting the errors from your R13 submission, your errors can be located in the rule violation report.

UKPRN_09

Error message

You do not have a contract for apprenticeships.

Rationale and guidance

You have returned an apprenticeship programme. However there is no apprenticeship contract associated with your UKPRN.

Please contact the ESFA Support Desk.

R108

Error message

Learner destination and progression' record is missing. As the funded learning aims are now complete, learner destination and progression' must be entered within 2 months of the actual end date of the last aim to be completed. Check 'learner destination and progression' is recorded.

Rationale and guidance

The destination and progression record must be returned within 2 months of the completion of the relevant learning aim.  The 2 month period has expired and a record must be returned, please ensure that the destination records learner refference number and ULN record match the learner record.

LSDPostcode_04

Error message

The learning aim start date postcode is not valid on the start date of the learning aim and the source of funding

Rationale and guidance

For starts after the 1st of August 2021 the Learner Start date postcode must be a valid look up on the AEB postcode table for the source of funding which has been returned. If the postcode does not appear on the tracker the code of ZZ99 9ZZ can be used so long as the postcode is valid on the Royal mail and then updated once one the tracker. If the postcode returned is in a devolved area the correct SOF must be used to clear the error.

LSDPostcode_01

Error message

The Learning start date postcode is not valid.

Rationale and guidance

The postcode entered is not listed on the ONS postcode table.  Check the postcode entered is correct and resubmit.

If the postcode is for a new build and is not yet on the ONS postcode table, refer to postcode validation guidance.  

R122

Error message

The achievement date is not known, therefore the Date applies to record must be the same as the Learning actual end date.

Rationale and guidance

This error triggers where the learner has been recorded with an actual end date but the ACT “TO” date does not match, until the achievement date is entered this should be the same to pass Validation. Once the achievement date is entered the ACT “TO” date should be changed to match.

LearnDelFAMType_01

Error message

The Source of funding must be returned

Rationale and guidance

The Source of funding field is mandatory for all provisions, this error will trigger where the field is left blank. Please enter the correct source of funding to clear the error, the source of funding guidance and codes can be found in the ILR specification and for Devolved AEB delivery the correct source of funding must be used to accurately record the data in the ILR.

LearnAimRef_92

Error message

The Learning aim reference is not valid in the LARS database for this Funding model for this teaching year

Rationale and guidance

This error triggers for learning aims which have an actual end date recorded after the 1st of August 2020 where the learning aims validity in LARS has expired for the provision the learner is studying. To clear this error please ensure that the learner is coded on the correct funding provision in the ILR and that the actual end date is correct for the academic year.

EmpStat_08

Error message

An Employment status record has not been returned that applies prior to the Learning start date

Rationale and guidance

This error is triggered when an Employment Status record has not been returned, prior to the learning start date.

An employment status prior to learning is required for this funding provision.

AchDate_12

Error message

The Achievement date must be returned

Rationale and guidance

This error triggers for Apprenticeship standards that ended on or after the 1st of August 2021 and are recorded as completed (completion status 2) but the achievement date has not been returned. To clear this error the achievement date must be entered onto the learners ILR data.

R91

Error message

There must be a completed ZESF0001 learning aim for this learner

Rationale and guidance

You have recorded a number of ESF learning aims but have not entered a completed ESF Assessment. Please enter the ESF Assessment or remove the ESF learning aims to clear this error.

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