Virus Tracking

Created by Tyron Brown-Peters, Modified on Tue, 9 Aug, 2022 at 2:50 PM by Duncan Harbour

Virus Tracking is a function used to record details about any isolation and/or test results for Staff and/or Learners. Within the Virus Tracking function, there are reports to show relevant data related to virus test results.

TABLE OF CONTENTS

Navigating to Virus Tracking
Student/Staff Virus Tracking
Virus Tracking Reports
Configuration of Virus Tracking

Navigating to Virus Tracking

To us this function, navigate to Virus Tracking in the left hand navigation menu.

There are three tabs in the Virus Tracking screen;

Student - Virus information for Students (Learners)
Staff - Virus information for Staff members
Reports - Reports on testing outcomes

Student/Staff Virus Tracking

Under the Student and Staff tabs there is a panel called Options. This allows you to filter the list below based on the choices selected. The options available are slightly different depending on whether you are in the Student or Staff Tab.

Student

Site - filter by site if you have more than one site for your college/school
Student - filter by student name
Between dates - show records in the date range

Staff

Site - filter by site if you have more than one site for your college/school
Staff - filter by staff name
Between dates - show records in the date range
Group - filter by tutor group
Job Title - filter by job title
Department - filter by department

To add a new virus record click Add Record. There are a number of fields to complete for the record. The fields added here are reflected in the virus list under the Student/Staff tab.

Field	Description
Student/Staff	Name of Student/Staff
Virus Type*	The relevant Virus related to the record
Isolation Start Date	Start date of their required isolation (optional)
Isolation End Date	End date of their required isolation (optional)
Tested for Virus on	The date they were tested (can be entered later if required)
Test Time	The time the virus test was done
Barcode	The barcode of the test taken (should you wish to track/trace)
Test Type*	The relevant type of test e.g. Lateral Flow
Test Result*	The returned result of the test e.g. Positive
Home Testing Kit	Tick if they used a home testing kit

Information
Virus Type, Test Type and Test Result options will need to be added if the values required do not show in the dropdowns (see below). These can all be configured in Standard Values and is described at the bottom of this article.

Virus Tracking Reports

Under the Reports tab there are two charts relating to test results.

The Test Results chart shows the counts of test results for each type of result. It will colour code the different Test Types for comparison.

The Positive Tests chart shows the percentages of the total positive results for each Test Type.

For each chart there is a Download XLS option for use with Excel.

Configuration of Virus Tracking

By default, the Virus Tracking area is setup with details around the Covid-19 virus. If you wish to use it for other forms of tracking or change the available options you can do so.

Virus Type, Test Type and Test Result values are configured in Standard Values.

Virus Type values are added in General Values in the Virus Types option. Click Add Value to add a new virus type. Click the notepad icon against existing values to edit them.

Test Type values are configured in General Values in the Virus Test Types option. Click Add Value to add a new virus test type. Click the notepad icon against existing values to edit them

Test Result values are configured in General Values in the Virus Test Results option. Click Add Value to add a new virus type. Click the notepad icon against existing values to edit them.