If you navigate to Learners -> Reports on the left hand navigation menu, you will be taken to a screen giving you access to a list of common reports for Learners.
Selecting Learners for the Report
There are available filters on the left hand side that mimic the filters available on the Find Learner screen. By using these you can change the Learners listed and see who will be included in the report.
If you just want a single Learner, you can use the Search list option above the Learners displayed.
Running a standard report
When you are happy with the Learners listed, find the report you would like within the Standard tab and click either the Print icon (for PDF/Word) or the Spreadsheet icon (for Excel) to create the report.
Information Some reports will ask for additional information such as a Category or date range.
At time of writing this article the following reports are available:
Report | Description |
---|---|
List of Consents | Provides a list of Consents by each Learner |
List of Contacts | Provides a list of Contacts by each Learner including any information added in the Important Information field on the Contacts tab |
List of Learning Styles | Provides a list of Learning Styles by each Learner |
List of Linked Staff | Provides a list of Staff Links by each Learner from their record as well as any related Session Leaders |
List of Programmes | Provides a list of Programmes by Learner via the Programme Title field |
List of Medications | Provides a list of anything recorded on the Medication tab by each Learner. Does not produce anything from a Care/Support Plan |
List of Ages | Provides a list of the Learners grouped into Ages |
Exam Candidates | This report ignores the current Learners selected and provides a list of Exam Units by Assessment date |
Exam Access Arrangements | Provides a list of any arrangements added on a Learners Qualification screen |
List of Qualifications | Provides a list of Qualifications by each Learner |
List of Qualifications (ILR) | Provides an excel document including ILR related fields (for more technical/advanced users familiar with the ILR specification) |
List of Archived Qualifications | Provides a list of any Archived Qualifications by Learner |
List of Previous Qualifications | Provides a list of any Qualifications marked as previously done elsewhere by Learner |
Qualification Unit Details | Provides a list of Qualification Units set by Learner |
List of EHCP Outcomes | Provides a list of anything added in the EHCP Outcomes area of the Learners Goals screen |
List of Goals | Provides a list of Goals (Long Term Goal, Medium Term Goal) by Learner |
List of Archived Goals | Same as above but only those marked as Archived |
List of Residential Students | Provides a list of any details for Learners marked as Residential |
Objectives Breakdown | Provides a list of Objectives by Learner grouped by Achieved, Current and Terminated |
Student Applications/Visits | Provides a list of Visits recorded in the Applications area for Learners |
List of Days attending | Provides a list of the selected Learners and what days they attend, based on the Daily tab of a Learner record. |
ILR Contact Preferences | Displays Learners contact preferences based on the ILR submission |
Summary Attendance Report | Provides a summary of Session Attendance by each Learner |
Detailed Attendance Report | Provides a detailed, week by week, day by day account of Session Attendance including overall percentage |
Historic Risk Assessments | Provides a history of any changes to Risk Assessments for Learners |
Student Destinations | Provides a list of Destinations by each Learner |
Eligible Free School meals | Provides a list of only those Learners who are marked as eligible |
Work Related Learning | Provides a list of any WRL details for selected Learners as recorded on any of their Work Experience records |
Pupil Premium Reason | Provides a list of the selected learners and their premium reasons (if entered) |
Session Weekly Attendance Report | Provides excel export of weekly Session attendance for each Learner |
Daily Session Attendance Report | Provides a list of each days Session attendance and any related notes |
Admissions Register | Provides basic admission details of Learners for use or to display to Ofsted. |
Student Status History | Provides a history of all Status changes for selected Learners |
Student Site Information | Provides any Site details entered on the Internal tab for each Learner |
Confidential Data | Provides the details of protected characteristics of the selected Learners |
Student Rewards | Provides a list of any Rewards added to selected Learners |
Student Daily Tab Information | Provides full details of anything recorded in the Daily Tab for selected Learners |
List of Tutorial Counts | Displays a count of different Tutorial Types for Learners and Staff based on selected Learners |
Running a custom report
Please note this section covers adding your own word document to create an output from this screen, for example a letter for parents. Custom reporting should be done via Block Reporting.
To add a custom output from this area, click on the Custom tab and you will see two options:
Option | Description |
---|---|
Add Template | Used to upload a file you want to output |
View Available Bookmarks | View which bookmarks are available |
If you click on View Available Bookmarks, a modal will appear displaying fields available to output from Databridge. If you want to use any of these fields on your document simply copy the bookmark text (for example copy: [db:Forename]) and paste/type this onto your document.
Tip You do not need to do anything more complicated than copying or typing the bookmark name into your word document. You can also use the same one as many times as you like.
Once you have your document ready, save it and then use the Add Template option to attach it to Databridge, giving it a relevant name.
Once attached you can use the following icons:
Icon | Action |
---|---|
Download | Download a copy of the attached document |
Pencil | Edit the title or upload a new version of the document. |
Trash | Remove the document from Databridge |
Produces a new document for each selected Learner applying the fields as per the bookmarks |
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