Learner Common Reports

Created by Daniel Kamran, Modified on Fri, 29 Jul 2022 at 12:46 PM by Daniel Kamran

If you navigate to Learners -> Reports on the left hand navigation menu, you will be taken to a screen giving you access to a list of common reports for Learners.

Selecting Learners for the Report

There are available filters on the left hand side that mimic the filters available on the Find Learner screen. By using these you can change the Learners listed and see who will be included in the report.

If you just want a single Learner, you can use the Search list option above the Learners displayed.

Running a standard report

When you are happy with the Learners listed, find the report you would like within the Standard tab and click either the Print icon (for PDF/Word) or the Spreadsheet icon (for Excel) to create the report.

Information
Some reports will ask for additional information such as a Category or date range.

At time of writing this article the following reports are available:

Report	Description
List of Consents	Provides a list of Consents by each Learner
List of Contacts	Provides a list of Contacts by each Learner including any information added in the Important Information field on the Contacts tab
List of Learning Styles	Provides a list of Learning Styles by each Learner
List of Linked Staff	Provides a list of Staff Links by each Learner from their record as well as any related Session Leaders
List of Programmes	Provides a list of Programmes by Learner via the Programme Title field
List of Medications	Provides a list of anything recorded on the Medication tab by each Learner. Does not produce anything from a Care/Support Plan
List of Ages	Provides a list of the Learners grouped into Ages
Exam Candidates	This report ignores the current Learners selected and provides a list of Exam Units by Assessment date
Exam Access Arrangements	Provides a list of any arrangements added on a Learners Qualification screen
List of Qualifications	Provides a list of Qualifications by each Learner
List of Qualifications (ILR)	Provides an excel document including ILR related fields (for more technical/advanced users familiar with the ILR specification)
List of Archived Qualifications	Provides a list of any Archived Qualifications by Learner
List of Previous Qualifications	Provides a list of any Qualifications marked as previously done elsewhere by Learner
Qualification Unit Details	Provides a list of Qualification Units set by Learner
List of EHCP Outcomes	Provides a list of anything added in the EHCP Outcomes area of the Learners Goals screen
List of Goals	Provides a list of Goals (Long Term Goal, Medium Term Goal) by Learner
List of Archived Goals	Same as above but only those marked as Archived
List of Residential Students	Provides a list of any details for Learners marked as Residential
Objectives Breakdown	Provides a list of Objectives by Learner grouped by Achieved, Current and Terminated
Student Applications/Visits	Provides a list of Visits recorded in the Applications area for Learners
List of Days attending	Provides a list of the selected Learners and what days they attend, based on the Daily tab of a Learner record.
ILR Contact Preferences	Displays Learners contact preferences based on the ILR submission
Summary Attendance Report	Provides a summary of Session Attendance by each Learner
Detailed Attendance Report	Provides a detailed, week by week, day by day account of Session Attendance including overall percentage
Historic Risk Assessments	Provides a history of any changes to Risk Assessments for Learners
Student Destinations	Provides a list of Destinations by each Learner
Eligible Free School meals	Provides a list of only those Learners who are marked as eligible
Work Related Learning	Provides a list of any WRL details for selected Learners as recorded on any of their Work Experience records
Pupil Premium Reason	Provides a list of the selected learners and their premium reasons (if entered)
Session Weekly Attendance Report	Provides excel export of weekly Session attendance for each Learner
Daily Session Attendance Report	Provides a list of each days Session attendance and any related notes
Admissions Register	Provides basic admission details of Learners for use or to display to Ofsted.
Student Status History	Provides a history of all Status changes for selected Learners
Student Site Information	Provides any Site details entered on the Internal tab for each Learner
Confidential Data	Provides the details of protected characteristics of the selected Learners
Student Rewards	Provides a list of any Rewards added to selected Learners
Student Daily Tab Information	Provides full details of anything recorded in the Daily Tab for selected Learners
List of Tutorial Counts	Displays a count of different Tutorial Types for Learners and Staff based on selected Learners

Running a custom report

Please note this section covers adding your own word document to create an output from this screen, for example a letter for parents. Custom reporting should be done via Block Reporting.

To add a custom output from this area, click on the Custom tab and you will see two options:

Option	Description
Add Template	Used to upload a file you want to output
View Available Bookmarks	View which bookmarks are available

If you click on View Available Bookmarks, a modal will appear displaying fields available to output from Databridge. If you want to use any of these fields on your document simply copy the bookmark text (for example copy: [db:Forename]) and paste/type this onto your document.

Tip
You do not need to do anything more complicated than copying or typing the bookmark name into your word document. You can also use the same one as many times as you like.

Once you have your document ready, save it and then use the Add Template option to attach it to Databridge, giving it a relevant name.

Once attached you can use the following icons:

Icon	Action
Download	Download a copy of the attached document
Pencil	Edit the title or upload a new version of the document.
Trash	Remove the document from Databridge
Print	Produces a new document for each selected Learner applying the fields as per the bookmarks