Learner Common Reports

Created by Daniel Kamran, Modified on Fri, 29 Jul, 2022 at 12:46 PM by Daniel Kamran

If you navigate to Learners -> Reports on the left hand navigation menu, you will be taken to a screen giving you access to a list of common reports for Learners.




Selecting Learners for the Report


There are available filters on the left hand side that mimic the filters available on the Find Learner screen. By using these you can change the Learners listed and see who will be included in the report.


If you just want a single Learner, you can use the Search list option above the Learners displayed.




Running a standard report


When you are happy with the Learners listed, find the report you would like within the Standard tab and click either the Print icon (for PDF/Word) or the Spreadsheet icon (for Excel) to create the report.


Information
Some reports will ask for additional information such as a Category or date range.


At time of writing this article the following reports are available:


Report
Description 
List of Consents

Provides a list of Consents by each Learner

List of Contacts

Provides a list of Contacts by each Learner including any information added in the Important Information field on the Contacts tab

List of Learning Styles

Provides a list of Learning Styles by each Learner

List of Linked Staff

Provides a list of Staff Links by each Learner from their record as well as any related Session Leaders

List of Programmes

Provides a list of Programmes by Learner via the Programme Title field

List of Medications

Provides a list of anything recorded on the Medication tab by each Learner. Does not produce anything from a Care/Support Plan

List of Ages

Provides a list of the Learners grouped into Ages

Exam Candidates

This report ignores the current Learners selected and provides a list of Exam Units by Assessment date

Exam Access Arrangements

Provides a list of any arrangements added on a Learners Qualification screen

List of Qualifications

Provides a list of Qualifications by each Learner

List of Qualifications (ILR)

Provides an excel document including ILR related fields (for more technical/advanced users familiar with the ILR specification)

List of Archived Qualifications

Provides a list of any Archived Qualifications by Learner

List of Previous Qualifications

Provides a list of any Qualifications marked as previously done elsewhere by Learner

Qualification Unit Details

Provides a list of Qualification Units set by Learner

List of EHCP Outcomes

Provides a list of anything added in the EHCP Outcomes area of the Learners Goals screen

List of Goals

Provides a list of Goals (Long Term Goal, Medium Term Goal) by Learner

List of Archived Goals

Same as above but only those marked as Archived

List of Residential Students

Provides a list of any details for Learners marked as Residential

Objectives Breakdown

Provides a list of Objectives by Learner grouped by Achieved, Current and Terminated

Student Applications/Visits

Provides a list of Visits recorded in the Applications area for Learners

List of Days attending

Provides a list of the selected Learners and what days they attend, based on the Daily tab of a Learner record.

ILR Contact Preferences

Displays Learners contact preferences based on the ILR submission

Summary Attendance Report

Provides a summary of Session Attendance by each Learner

Detailed Attendance Report

Provides a detailed, week by week, day by day account of Session Attendance including overall percentage

Historic Risk Assessments

Provides a history of any changes to Risk Assessments for Learners

Student Destinations

Provides a list of Destinations by each Learner

Eligible Free School meals

Provides a list of only those Learners who are marked as eligible

Work Related Learning

Provides a list of any WRL details for selected Learners as recorded on any of their Work Experience records

Pupil Premium Reason

Provides a list of the selected learners and their premium reasons (if entered)

Session Weekly Attendance Report

Provides excel export of weekly Session attendance for each Learner

Daily Session Attendance Report

Provides a list of each days Session attendance and any related notes

Admissions Register

Provides basic admission details of Learners for use or to display to Ofsted.

Student Status History

Provides a history of all Status changes for selected Learners

Student Site Information

Provides any Site details entered on the Internal tab for each Learner

Confidential Data

Provides the details of protected characteristics of the selected Learners

Student Rewards
Provides a list of any Rewards added to selected Learners
Student Daily Tab Information

Provides full details of anything recorded in the Daily Tab for selected Learners

List of Tutorial Counts
Displays a count of different Tutorial Types for Learners and Staff based on selected Learners




Running a custom report


Please note this section covers adding your own word document to create an output from this screen, for example a letter for parents. Custom reporting should be done via Block Reporting.


To add a custom output from this area, click on the Custom tab and you will see two options:


Option
Description 
Add Template
Used to upload a file you want to output
View Available Bookmarks
View which bookmarks are available


If you click on View Available Bookmarks, a modal will appear displaying fields available to output from Databridge. If you want to use any of these fields on your document simply copy the bookmark text (for example copy: [db:Forename]) and paste/type this onto your document.


Tip
You do not need to do anything more complicated than copying or typing the bookmark name into your word document. You can also use the same one as many times as you like.


Once you have your document ready, save it and then use the Add Template option to attach it to Databridge, giving it a relevant name.


Once attached you can use the following icons:


Icon
Action
DownloadDownload a copy of the attached document
PencilEdit the title or upload a new version of the document.
TrashRemove the document from Databridge
PrintProduces a new document for each selected Learner applying the fields as per the bookmarks

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